Notification of Student Privacy Rights under FERPA
We want to take this opportunity to give you a brief summary of your rights under The Family Educational Rights and Privacy Act (FERPA), the federal law that governs release of and access to student education records. These rights include:
1. The right, with some limitations, to inspect and review your education record within a reasonable time after the College receives a request for access. If you want to review your record, contact the KCC office that maintains the record to make appropriate arrangements. Please be specific concerning exactly which record you desire to review. The request should identify, to the extent possible, the specific records the student desires to review by type, topic, date or other criteria.
2. The right to request an amendment of your education record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a statement to the KCC official responsible for the record, clearly identifying the part of the record you want changed and why you believe it is inaccurate or misleading. That office will notify you of their decision and advise you regarding appropriate steps if you do not agree with the decision. Note: This does not apply to disputes about grades assigned by faculty.
3. The right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with “legitimate educational interests.” A school official has a legitimate educational interest if the official has a “need to know” about information from your education record in order to fulfill his or her official responsibilities.
Examples of people who may have access, depending on their official duties, and only within the context of those duties, include:
– A person employed by the institution in an administrative, supervisory, academic or support staff position.
– A person employed by, or under contract to, KCC to perform a special task, such as an attorney or auditor.
– A person or organization acting as an official agent of the institution, and performing a business function or service on behalf of the institution
– A member of a law enforcement unit or health staff.
Student record information is generally not released at Kansas Christian College without the expressed, written consent of the student. However, “directory information” may be released unless you place a hold on your directory information as detailed below. Directory information is defined here at KCC as follows:
Directory Information: Includes the following, and may be released without the student’s consent: names; dates of attendance; previous educational institutions attended; majors/minors/field of study; class (freshman, sophomore, etc.); degree(s); honors and awards; enrollment status; expected date of completion in enrolled course of study; any employment related to student status; and student photo.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by KCC to comply with the requirements of FERPA.
Please note that you have the right to withhold the release of directory information. Students wishing to place “Full Privacy” or “Limited Privacy” on their education record must come in to the office of the registrar to complete the written request.
Please note important details regarding placing a “Full Privacy” or “Limited Privacy” on your record:
1. If you elect “Full Privacy” status, no information about you will be released to the general public, unless one of the FERPA exceptions applies.
KCC may receive inquiries for directory information from a variety of sources outside the institution, including friends, parents, relatives, prospective employers, the news media, and honor societies. Having “Full Privacy” on your record will preclude release of such information, even to those people. “Full Privacy” applies to all elements of directory information on your record.
2. If you elect “Limited Privacy” status, only limited directory information will be released to the general public, unless one of the FERPA exceptions applies.
Questions regarding FERPA should be directed to the office of the registrar via email using firstname.lastname@example.org. For complete documentation and regulations of the Family Educational Rights and Privacy Act, please visit the U.S. Department of Education website.